AGM Minutes March 05, 2024

League Members,

The League conducted its year end AGM last night March the 6th. Please read through the amendments and actions from the meeting. One worthy after meeting announcement is that Aaron Woods has put his name in for nomination to be League Vice-President. Joel Colburn has also expressed interest as well The League will have to formally vote and approve the nominations at the next AGM before the season starts.
 
2024 Year End AGM
Terrace Adult Hockey League
Date: March 05, 2024
Executive in attendance:
League President: Travis Lamming
Vice President: position vacant
Treasurer: Marc Schibli
League Scheduler: Kelly Gingles
Chief Referee: Dave Scott
Scorekeeper scheduler: Eddie Kelly (absent)
League Statistician: Norm Laderoute (absent)
 
Team representatives in attendance:
 
Norms Auto: Mike Denomme Mike
Sorochan: Kevin Rohotzchke, Joel Colburn
Mr. Mikes: Kenny Nordstrom/Connor Onstein
West Point Rentals: Steve Cullis
Cooperside Foods: Gage Kluss
MNP: Ian Mckinnon, Tyler Clarke
Ken’s Marine: Julien Stella
Skeena Truss: Marc Schibli
Tri-City Ice Hawks: Aaron Wood
Elite Blues: Scott Alexcee
Timber Baron: Aaron Whitfield
United Rentals: Cory Tralnberg
Boston Pizza: Bill Leffers
Triton: absent
 
 
Meeting agenda:

1. Update from Treasurer for the 2024 season financial forecast. Vote to approve registration fee increase for the 2024/25 season.

Goal is to finish with about $10k cushion. We are landing with a bit of a Surplus. $18k ($8k Over the $10k we like to carry).
At $500 per player breakeven is 32 regular season games including all playoff games.
Majority voted in favour of returning to 35 regular season games, and possibly going to $525 registration fee for 2024/25.

1. Need to vote in a new Vice-President. No movement so far. Position still open.

Joel Colburn might consider, as Would Aaron Wood has formaly applied for the position.

1. Need to assign person in charge of discipline for the Old Timers Division. No movement so far. Position still open

Mark Schibli has agreed to let his name continue to stand, all though he has not had to make any decisions yet.

1. Review requests and employee numbers from the Chief Referee. Motion to create an official spare Referees list.

This does not include the CORE LIST of REFEREE’s. The team would be responsible for a spare official outside of Dave’s List of Core Ref’s. Each Team in the League will be required to provide one Referree in the event the League cannot fill the scheduled games on any given night. All Teams will canvass their teams to see who will volunteer to be on the list. If no players volunteer then the team will assign a different player from their roster upon each request.
League will have to buy Jerseys and whistles.
5. Review all new business for the 2024/25 season
New Business:

1. Review Teams Reps and update any changes.

1. Review Schedule 2024/25 season. Start and finish needs to be discussed.

The Reps voted to start the league as it was in 2022/2023, starting right after the first week of school, and playoffs ending the Friday of the start of our SD82’s Spring Break.

1. Motion to have create a spare referees list. Each League Team will be required to have provide one player to be assigned to the spare referees list. The list will be called upon in the event any of our “core” referees are unable to fill a night on the schedule. This will give the League an additional 14 Referees to draw from.

1. Review the League taking over running the annual Terrace Adult Hockey Tournament. Will need to form a committee. So the idea is just to run the tourney. We can control the ice, ref’s, time keepers, etc. Costs would be simplified budgeted and Dave Scott would handle the referees scheduling etc. Sounds like there was a lot of interest in a Player Draft Idea for teams where all players with rankings are put in a pool, and Goalies pick players out of a hat. ask Dave, the format would be great. Unanimous THE LEAGUE WILL TAKE ON THE TOURNEY. THIRD WEEKEND OF JANUARY. League will reach out to minor hockey to see if they would like to continue to run the dinner and dance for next year.

1. Review “spare player” list and decide on list size for 2024/25 season. This season the list was increased to 15 players in each division. The list will stay the same if we have enough. Will try to add ranking ratings to wait list and spares as there skill level is determined.

1. Review players being picked before playoffs. League has been getting more slack on this rule the past 2 seasons. Rules state that rosters are to be locked with 10 games remaining in the system. The idea has been if it’s medical it’s one thing, but the argument was guys take vacations. It goes to the Team Reps, and Ratings must be listed. This might need some more discussion as it appears we left it on a case by case basis. However If we said that cutoff was 30 days before the start of playoff games, that equates to approx. 8 games remaining.

1. Motion to write into Constitution no refunds will be issued past December 23rd each season (this is normally the half way point of the season). This is to protect our forecasted budget. Motion to add to the constitution approved after it was explained it was for budgeting circumstances.

1. Review tie breaker formula for Playoffs and create an official tie breaker formula for the regular season. We are going to adopt the playoff tie breaker to the regular season. If the exec must send emails; keep the emails about standings to simply the Current Standings and the Tie break formula’s. Don’t add any color at all, we’ve learned our lesson.

Motion accepted to change rules 4 to 5 and vice versa. This rearranges the weighting of the tie break formula to reduce importance of the penalties threshold.
Goals for and against remaining a 5 goal cap, Motion to leave was Almost Unanimous. 14-3 would be recorded as an 8-3 win.

1. Clearly write into Constitution how each of the Leagues Division playoffs formats will be scheduled round by round. Clearly identify how the pools are determined. Thinking about this after the fact, only works if the number of teams is always 8/6. If we go to 7/7 the Constitution would not apply UNLESS we tried to create a playoff format breakdown for pools of 3, 4, 5, 6, 7, and 8 in advance. Motion to change the format for the rec playoff system as it has been with 8 teams over the last two years is voted to stay status quo.

(Joel can try to put together a plan that could be voted earlier in the season that can be adopted before playoffs. WE could look at Previous seasons schedules to see when Playoff Formats would actually start.) Kelly is willing to work with Joel on this.

1. Review motion to amend Verbal Abuse Rules. League agreed with the motion to include in the constitution and if necessary we can go to a three ref system, so the suspended player can get their game in, before the player can come back they must ref. If it takes the player longer than one game it is not the leagues fault.

1. Motion to adopt Hockey Canada as the official playing rules. We’re no longer using CARHA as our insurance provider so using their rules doesn’t make sense. League will still have it’s own in house rules covered in the Constitution. Motion to adopt the HOCKEY CANADA “rules”, and not “JOIN” Hockey Canada keeping CIHL, and TAHL Separated passed.

1. Motion to amend wait list protocol. Currently the President assigns the players with no consultation. The President would like to amend that any selection goes to the Division Team Reps to approve any movements off of the list. This past season this is how it was done. Motion to ask Reps for a vote before players are assigned passed unanimously.

1. Review Draft Procedures. Need to agree to a standard plan and use the plan at the meeting. Old Timers seems to struggle at the meetings. Need to address this. Kelly suggests a SUBCommittee to look at Policy and Procedure. Bill Agrees 100%, Kelly to create a list of Subcommittee members, create some trial run throughs hypothetically, then that same subcommittee will meet once the registration is closed, and run a meeting trying to create a draft plan for the team reps to abide by before the Draft meeting.

1. Review players leaving teams and how teams are to be compensated when they leave before the draft starts. This is to address players choosing not to return to a team and electing to be re-drafted. Maybe we use a new Formula Marc Schibli suggested that we need to look at a system where players that leave that are 7’s or 6’s they count as a 4 but a 1 becomes a -4, This instance occurred in OT so a 5 or 4 would need different weighting. Need to see a run through of what he is suggesting. Possibly Incorporate in the draft procedure plan.

1. 1) “Players not picked up one season should be guaranteed in the next season. “

Ie - Tommy Puglas. Motion any players not picked up will be automatic spares, This way we can hopefully see them on the ice to be reviewed/rated, and the second year, they would be the first picked / allotted of that rank /tier of skaters to be picked. Say he’s a 2, then any 2’s required by a team would be taking him first.

1. 2) River Kings stacking.  Steve Smyth used to try and keep players 3 max to a team. Team Reps during draft can decide and discuss. ONE COMMENT WE MISSED TO BRING UP was that teams heavy with players, get decimated on travel weekends. That is a problem that should be considered in the future.

1. 3) Future Blackmail will not be tolerated. Players that say they signed up to play with a team or they won’t play should be given an immediate refund or:  Players, must play with the team that draft’s them, and then if they want to trade with a team for a player, then that might be a possibility, Kenny says you lose your first overall pick if you get a certain circumstance like a brother or a buddy. What if the player is a 7 and they don’t warrant a 7 though. Can be a line item in the draft procedure, where it works. If ranking won’t allow it, what then? Send both brothers to another team that they could help through their personal ratings?
   
   Teams updated the player ratings after the meeting for both Divisions. All rosters from 2023/24 season are now updated.
   
   End of Meeting.